Privacy statement customers and website visitors
This privacy statement applies to the processing of personal data of customers and website visitors by Qualinx B.V. (hereinafter referred to as ‘Qualinx’). Qualinx takes its responsibility for the protection of your personal data very seriously, and has therefore drawn up this privacy notice.
The purpose of this privacy statement is to be transparent about the way in which Qualinx collects, uses and protects your personal data. It also explains how we comply with privacy legislation, such as the GDPR. Please read this statement carefully to understand how we handle your personal data.
We use personal data only for the purposes for which it was collected by us. For your information, we add this privacy statement to licence agreements and other agreements that we conclude with you (e.g. when you download an app) and have placed this privacy statement on our website.
What is personal data?
The General Data Protection Regulation (GDPR) states that personal data is information that relates to an identified or identifiable natural person. This means that the individual concerned can either directly or indirectly be identified from that information.
We do not process any health data. All information about your health and delivery is only stored locally on your device. Depending on the answers you give in the app, the app uses an algorithm to determine which content is relevant to you. We do not have access to the information you enter into the app –not even in the event of an outage.
Qualinx B.V., with registered office at Molengraaffsingel 8 (2629JD) Delft, The Netherlands (Chamber of Commerce no.: 62571591) is the data controller within the meaning of the GDPR (in other words, responsible for the data we receive from you).
For what purposes do we process personal data?
We process your personal data only for appropriate purposes defined in advance. Below you will find more information about various purposes.
- To provide our products and services
What does this purpose entail?
In order for us to provide our products and services, we will need to process a limited amount of personal data, for example, your name, contact details, employer, position. The legal basis for this is the performance of the contract between us and your company (Article 6(1)(b) GDPR).
- For customer service: handling of questions/comments/complaints
What does this purpose entail?
If you have any questions, comments or complaints, please contact our customer service. To be able to answer your questions we need certain information. The data we need depends on the question, comment or complaint. The legal basis for this is our legitimate interest in the efficient processing of questions, comments and complaints (Article 6(1)(f) GDPR).
What personal data do we process for this purpose?
Name, email address, phone number and any other data you share with us during your contact with our customer service.
3. For analyses and development of our website, products and services
- Location data
- IP address or app IDs
- Internet browser and device type
- Website language
The legal basis for this is your consent, which you give by agreeing to our cookie conditions in the cookie banner on the website (Article 6(1)(a) GDPR) or, in the case of functional cookies, our legitimate interest in a properly functioning website (Article 6(1)(f) GDPR).
The data from the analytical and marketing cookies (if used) will not be linked to any other data. We use the following cookies on our website:
Google LLC, Verenigde Staten
These cookies are used to gain insight into visitor behavior and to improve the user experience based on this.
We have set these cookies to be privacy-friendly. That means we:
have concluded a processing agreement with Google;
give Google only masked IP addresses;
not share any further data with Google;
not use other Google services in combination with Analytics.
Enable or disable cookies
In your web browser you can adjust your settings to make sure that the storage of cookies is only accepted if you consent. Consult your browser’s manual for more information. Please note: many websites do not work optimally if cookies are disabled.
Most cookies have an expiration date. If an expiration date is set, the cookie will be automatically deleted when the expiration date expires. You can also choose to manually delete the cookies before the expiration date has expired. Consult the manual of your browser for this.
- For marketing purposes
What does this purpose entail?
You can subscribe to the newsletter on our site. You will only receive marketing messages from us if you have given us permission or requested us to do so, or if you are a customer of ours and have not indicated that you do not wish to receive the marketing messages.
If you don’t want to receive our newsletter anymore, you can unsubscribe very easily by clicking on ‘unsubscribe’ in the email or by sending an email to email@example.com. The legal basis for this is your consent (Article 6(1)(a) GDPR), which you give when subscribing to the newsletter or, if you are a customer of ours, our legitimate interest in an effective marketing campaign (Article 6(1)(f) GDPR).
You have the right to be well informed about what we do with your personal data and why we need your personal data. We do so by means of this privacy notice. In addition to the right to be informed in a transparent and easily accessible way, you have the following rights:
- Right of access (if you want to know which personal data we collect from you).
- Right to rectification (we will be happy to correct any data that is no longer accurate).
- Right to be forgotten or to erasure (In some cases, you can ask us to delete your data).
- Right to restriction of data processing (In some cases, you can request restriction of processing your data).
- Right to data portability (If you wish, we can pass on your data to another party or give you a copy of your data).
- Right to object (in some cases, you can object to processing of your data).
If you wish to exercise any of your rights, please contact us by sending an email to firstname.lastname@example.org. We will respond to your request within one month.
With whom do we share data and where do we store it?
In a number of cases we provide your data to third parties, for example to processors who help us process your personal data, but also in the context of the performance of your work, to our shareholder and any partners with whom we collaborate. However, we will never sell your data to other parties.
Processors who help us process your personal data are only allowed to use your data on our behalf and for the execution of the relevant services they provide to us. They may not use or pass on your personal data on their own behalf.
We use various applications to process certain data. To ensure your privacy, we choose our suppliers carefully, and the applications are subject to strict rules. Most of the data is stored within the European Union.
For the data that is processed outside the EU, we only work with parties that offer sufficient protection according to European rules. If we process your data outside the EU (possibly through our external service providers), we will ensure adequate protection of your personal data, for example by using special contracts (e.g. EU model contract provisions).
How long will we retain your personal data?
We will retain your data for as long as is necessary for the purpose for which we use your data and/or as long as required by law. The period may vary from a few months to many years, for example if so required for the purpose of efficient bookkeeping.
We will in any case retain your data for as long as your account remains active, unless you ask us to delete data or your account by email at email@example.com. You can always view and/or change some of your personal data in your own account.
How do we protect your personal data?
Pursuant to Article 32 of the GDPR, we are obliged to take appropriate technical and organizational measures to prevent the loss of personal data or unlawful processing. The security of your personal data is well regulated by physical, administrative, organizational and technical measures.
Only authorized staff who have signed a confidentiality agreement have access to the data. Thus we maintain an adequate level of protection, which is periodically adjusted (if necessary).
Our organization is set up in such a way that we do everything in our power to prevent data breaches. If there is a data breach, we will act in accordance with the Data Breach Protocol.
Contact and complaints
If you have any questions about this privacy state mentor wish to exercise your rights as a data subject, please contact us through firstname.lastname@example.org.
If you are not satisfied with the way we use your data or how we respond to privacy-related issues, you can lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Delft, The Netherlands, November 2022